Over the past five years staff at Voyagers’ Community School have grappled with the approach and methods relied upon when building a report about a students progress and process in our educational environment. This document, often hefty and compelling, stands on its own merit without ranking, grading or marginalizing a child’s work. This is a student’s Process Folio.
Often times a child arrives home with a report card filled with admirable grades; the parent is proud. In earnest a lot rides on this child’s grades but what do these grades mean; is there anyway to know for sure? In truth an “A” or a check on a scale is very subjective. We certainly found this to be true in years past when we hovered around reviews comparing and puzzling over rankings given by each mentor to his or her mentees. Some of these ranks were quite high while others were just average. One mentor argued, “I give average scores to every child unless he or she shows something extra. After all when did average become less than?” Another stated, “I begin with the assumption that every student is excellent and I only give a lesser grade if they appear not to be trying.” When both mentors were asked if they thought their mentee was outstanding compared to the other they quickly said, “No.” In fact they thought they were performing equally and were surprised to learn that each child’s rubric was quite different.
It seems impossible to fairly grade each student in a class, at a grade level, in a school or in a nation. There are too many variables. We feel one of the best representations of a child’s learning lies in an extensive, detailed, narrative generated by a child’s mentor and thoroughly reviewed and discussed by all teacher/researchers. And so… We commit, on average, 10 hours to this process for every child. We recently calculated the time dedicated to producing our last round of reviews. Over the course of about 4 weeks three teachers and our Director collectively invest 280 hours in this project. After a full day of work we each sat at our kitchen tables, in our beds, at the light table, at our desks, in cars, on trains and where every else possible to work another 17 plus hours each week.
The Beginning of the Process
Long before a mentor sits down at his or her computers to type the first draft of a student review the staff has met numerous time. During these meetings they consider each child thoroughly. They also consider class content, ways to improve over previous evaluations and organizational matters.
One of the first things we discuss is prior experience considering what has and has not worked in the past and what we would like to see changed. This year the staff talked over several meetings about the rubrics used for many years. We considered what we liked and disliked about them and came to the conclusion that these served little purpose, as they did not provide a good picture of the child as a whole person. After much discussion we decided that a written, descriptive evaluation alone would best satisfy our desire to provide a comprehensive, heartfelt review and would give parents a better understanding of how their child functioned in our school setting. Having made this decision we moved on, brainstorming a list of everything we should think about and evaluate regarding a child’s social, emotional and academic progress. Once these ideas are gathered we review the list, categorizing each point according to the headings we plan to utilize when organizing our thoughts and writing. Often an item we list fits under more than one category. This triggers lively debate, should we limited this to one category or is it important to be mentioned under several, each time in a different context.
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